Functional medicine EMR features
Tim KorsClinic since 2006 · building Practiceflow since 2017
Last updated September 2026
Practiceflow is an EMR and practice system for functional and integrative medicine. It covers appointments and online consults, structured interview reports for long-form intakes, lab requests and results with a live AI parser that files lab PDFs into results, treatment plans with quotes, prescriptions and protocols, follow-up reminders, billing with Stripe, forms, KPIs and a patient portal. Rupa Health and Fullscript are connecting now. Only practitioners cost a seat; admins, receptionists and assistants are free. Starter is $0 per month with no credit card; paid plans are priced by client volume. Built by Tim Kors, in clinic since 2006, building Practiceflow since 2017. HIPAA and GDPR.
I still sit across the desk for a long-form intake. Practiceflow is the file I wanted open then: appointments, interviews, labs, treatment plans, quotes, prescriptions and follow-up. One product, not bolted modules. The screens below are the product — each one shown with the moment in the week it belongs to.
Screens are the Practiceflow product UI. Any patient names, labs, or euro amounts in them are fictional demo data — not a real person.
Schedule intakes, follow-ups, infusions, phone consults and online consults, with the length and type of visit your practice actually uses. Each appointment opens straight into the patient file. Recurring follow-up series can be planned in advance.
The moment: Tuesday, 8:55. The day's list is on one screen — the long intake at 9, the video follow-up at 11 — and each one opens into the file, not next to it.
Structured interview reports for intake and follow-up, built on templates you control. The report is written from the file: intake, labs, journals — you edit, then you sign.
The moment: Minute 80 of a long-form intake. The report is already a draft. You edit, then you sign — before the patient has left the building.
Order through Rupa (connecting now), or keep the lab you already use. A PDF still files itself on the chart — the parser puts the values into lab results, no retyping. Repeat panels can be reordered from the previous request.
The moment: Thursday's mail is a lab PDF. You drop it on the file and the values are on the chart before the coffee is cold — nobody retypes a panel.
Patient-personalised plans covering supplements, medication, infusions, injections, nutrition and follow-up. Start from a protocol template, then adjust. Prints as a PDF.
The moment: The patient is putting on their coat and the plan is already in the portal — supplements, nutrition, follow-up, one document.
Turn a treatment plan into a quote with product prices and margins, export PDF. For practices that need billing software for naturopathic and functional medicine work, this replaces the invoice spreadsheet.
The moment: The plan changed twice while you talked. The quote followed it both times — nobody opens a calculator after the consult.
Current medication overview plus reusable protocols. Standard protocols stay consistent across practitioners with patient-level edits. Fullscript sits on the same plan the patient takes home (connecting now).
The moment: The protocol that worked in March, prescribed again in one click — with this patient's edits, not a retyped list.
Reminders tied to the plan: recheck labs, taper, next consult. Yesterday’s notes become a summary, not another evening of rereading.
The moment: Month three. The retest reminder fires on its own — nobody kept that date in their head, and the program doesn't stall.
Team access with shared templates. Patients get a portal for their plan. Growing from solo to a small team doesn't mean changing systems.
The moment: A new practitioner starts Monday — that is a seat. The receptionist logged in on Friday — that is free.
Full catalog
The rest of the list, in plain terms.
The practice-wide layer: your branding, your devices, your team, your data — locked down.
The calendar books, confirms, reminds and rebooks so the front desk does not chase anyone.
One record per patient, with everything that happened and everything that is planned on it.
A plan for a long-form intake, built from your templates in minutes and sent where the patient will read it.
Requests out, results in — laid out the way you read them, with the PDF parser doing the retyping.
Every reminder, message and resource reaches the patient without leaving the file.
Invoices, Stripe payments, reminders and superbills straight from the calendar and the chart.
Intakes, consents and MSQs you build by dragging fields — answers land on the file.
The patient's own view: plan, results, documents, forms and booking in one login.
How the practice is doing, without building a spreadsheet first.
Prescriptions as clean PDFs and the protocols you repeat, saved once.
IV and IM protocols with labels, stock, interaction checks and recalls.
Internal and quality documents where the team actually looks.
What connects today, and what is connecting now — labeled, not promised.
What’s already true about the product — not extra seals we stuck on.
HIPAA + GDPR
Built for both regimes. Patient data and files stay locked down; this marketing site holds no patient charts.
SSL encryption
Data in transit is encrypted. Qualys SSL Labs rates Practiceflow A+.
Web and mail security
Internet.nl gives Practiceflow a high rating for web and mail security.
Multiple backups per day
Backups run several times a day so files are not a single-copy problem.
Tim Kors, MSc — IFM Certified Functional Medicine Practitioner
In clinic since 2006. Building Practiceflow since 2017. Every screen on this page ships to his own clinic first. About the founder
Not sure it covers your case? Ask if it fits.
A generic EMR expects a ten-minute visit and one diagnosis code. Practiceflow expects a long-form intake, a timeline, several lab panels and a plan in phases. Neither is wrong — they are files for different jobs. If your consults are long, the ten-minute file costs you evenings.
Most tools in this category bill per login or per role. In Practiceflow only a practitioner — someone with their own calendar who signs the plan — costs a seat. Admins, receptionists and assistants are unlimited and free. For a 2–4 practitioner clinic with a front desk, that often roughly halves the software bill. Their clinical depth is real; compare the seat math for your own roster.
Word templates, a spreadsheet and three lab portals are free until you count the evenings. The honest case for any system, including this one, is whether the file carries the consult: intake, labs, plan and follow-up in one place. If your current setup already does that, keep it.
Keep exploring: Practice scan · Blog · Functional medicine software · Functional medicine EMR · Pricing
