Practiceflow
Free practice scan

Still writing treatment plans at 9pm?

About 20 questions on how your intakes, lab portals and plan write-ups actually run. You get a report back showing which step is eating the hours.

Run the free practice scan

After the questions you see your score straight away. The full report — the spider and the three gaps — unlocks when you leave your details. No patient data. No credit card.

Tim Kors in consult at Newmedix, with Practiceflow open on the laptop
In clinic at Newmedix — a real consult, not a stock set. The screen is Practiceflow.

Seven parts of the week the report scores

Patient records

How intake, history and the file live in one place, or scattered across systems.

Scheduling & communication

Whether booking, reminders and the calendar run without you chasing people.

Treatment plans

How fast a real plan exists, and whether the patient can follow it.

Lab management

Labs requested, tracked and read in the same file, not three portals.

Patient follow-up

Follow-up that happens because the plan says so, not because you remembered.

Practice KPIs

Whether you can see new patients, no-shows, and what is actually selling.

AI in the practice

Whether notes, plans and the inbox still eat the evening.

A score, a band, and the three gaps to close first

  • 80–100

    Optimized

    Your practice already runs on systems that do not depend on you being in the room. Keep tightening templates and KPIs so growth does not re-introduce friction.

  • 60–79

    Solid Foundation

    The core workflows exist, but a few gaps still cost hours each week. Closing the weakest dimensions below is the fastest path to a practice that scales.

  • 40–59

    Significant Friction

    Too much of the week is spent stitching systems together. Patients feel it, and so does your calendar. The gaps below are where hours leak first.

  • 0–39

    Critical Bottlenecks

    The practice still depends on heroic effort. That is not a personal failing — it is a systems problem. Start with the three gaps below before you add more patients.

Already using Practiceflow? This scan is still useful as a baseline. See the product tour.

Example report

What the report looks like

A sample, not your score: a two-practitioner functional medicine practice that still writes plans after hours. Your report is built from your own 20 answers.

Practice Scalability Assessment · Example

Sample result

Overall score

46/100

Significant Friction

Too much of the week is spent stitching systems together. Patients feel it, and so does your calendar. The gaps below are where hours leak first.

Weekly hours lost
6.5
Percentile
45
RecordsSchedulingPlansLabsFollow-upInsightsAI

Scores by dimension

  • Patient records55
  • Scheduling & communication60
  • Treatment plans25
  • Lab management32
  • Patient follow-up52
  • Practice KPIs48
  • AI in the practice38

Top 3 gaps

  1. Gap 1 · Treatment plans · 25/100

    Build plans from templates, not from scratch

    A customized plan with therapies, schedules and follow-up exams should take under 15 minutes. Reusable protocol templates, applied in one click and then adjusted, are how you stop rewriting the same programme every evening.

  2. Gap 2 · Lab management · 32/100

    See every lab on one timeline

    Results from multiple labs belong in one patient timeline, with standard and functional ranges side by side. Lab requests should come from a central digital catalog with prices shown before you send the form — not from a drawer of PDFs.

  3. Gap 3 · AI in the practice · 38/100

    Put the AI in the chart, not in another tab

    A low AI score usually doesn't mean you're behind on technology — it means the AI you do use lives outside the work. If notes are written after hours, plans start from a blank page, and the inbox is answered reply by reply, the fix is not another chatbot in a browser tab. It's AI that sits in the chart: the note drafted from the consult you just had, the treatment plan drafted from that intake, the routine message answered in one pass instead of five minutes of typing. Start with the one that costs you the most evenings — for most practitioners that's the note — and keep it in the record where the context already is.

Want yours? Run the free practice scan.

Questions

Keep exploring: Features · Blog · Functional medicine software · Functional medicine EMR · Pricing

Still writing treatment plans at 9pm?

Run the free practice scan

After the questions you see your score straight away. The full report — the spider and the three gaps — unlocks when you leave your details. No patient data. No credit card.